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ASSISTANT COORDINATOR, CONFERENCE AND EVENTS
The Assistant Coordinator, Conference and Events supports the Events team with project management and implementation duties associated with the design and development of the Annual Spring Meeting (ASM) Conference and Trade Show educational program, marketing and trade show administration and other events-related projects.
Major responsibilities include:
- Support the Exhibits and Sponsorship Coordinator in the administration and allocation of booth applications using the tradeshow management software (Expocad).
- Assist with the administration and process of sponsor contracts and track the fulfillment of the various elements of the sponsors contract.
- Support the Manager, Conference and Events with project management, production scheduling and assembly of all marketing plan deliverables for the ASM, including the Conference Program.
- Assist the ASM team with the development and implementation of the Metro Toronto Convention Centre infrastructure manifest.
- Assist with the development and implementation of the ASM workshop grid. Assist with the onsite workshop deliverables with sponsors and suppliers.
- Assist the events team and the communications team to support the development of design elements and to implement the project plan for f the ASM Mobile App, social media social media campaign and ASM website
- Support the project plan for the deliverables from suppliers for the feature areas on the exhibits floor through to onsite installation
- Support the team with the speaker contracting process and assist with a variety of deliverables pre-show and onsite
- Administration and follow-up for Category 1 (Core) courses through to the implementation onsite at the ASM.
- Support development of the room monitor schedule and temporary staffing schedule for the ASM through to assisting onsite with allocating duties for temporary staff
- Support the distribution of continuing education (CE) attendance verifications to ODA members
- Support the Manager and Director with development and distribution of support documentation for the Education Advisory Committee
- Support the Manager, Conference & Events with RFQs and purchasing documentation (PRFs) for the events department
- Support other events and projects as assigned
Posted: July 30, 2018
It is the ODA's policy to:
- Employ, retain, promote, terminate and otherwise treat any and all job applicants on the basis of merit, qualifications and competence.
- Create a favourable work environment in which all employees can enjoy equal opportunities in their employment relationship with the ODA.
This policy shall be applied without discrimination because of an individual’s race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age (18 years or more), record of offenses, marital status, family status or disability or religious affiliation, unless there exists a bona fide occupational qualification.
Employment Equity Program
The ODA has developed, and maintains, a comprehensive employment equity program covering all elements of personnel policies and practises to remove discriminatory employment barriers when and where they are found to exist, and to enable all individuals to compete for employment opportunities on an equal basis. The ODA will equalize employment opportunities and fully utilize the greater pool of human resources and skills that exist among visible minorities, women, disabled people and aboriginal people.
The purpose of employment equity is to achieve equality in the workplace so that no person shall be denied employment opportunities or benefits for reasons unrelated to ability. Employment equity means not only treating persons in the same way, but also requires special measures and the accommodation of differences.
The ODA is committed to fair and accessible employment practices. As required, the ODA will integrate accessibility into regular workplace processes, including recruitment, employee accommodation, and performance management and career development. To access the ODA's Accessibility Plan and Policy Statement, visit www.oda.ca/accessibility.